VIPAJI INC (T) LIMITED

COMPANY PROFILE

 

VIPAJI INC (T) Limited has been established as a management and human resource consultancy in Tanzania. It is a consultative advisory organization on employment, management, and labour related matters. The company traditional business model is based on the accomplishment of management and human resources services. Based on the decision of the company to diversify our services; we have now established this company in Dar es Salaam. 

 

Vipaji Inc (T) Limited

1.0. Company Strategy

Purpose: To be a leader in the provision of all kind of management and human resources services by providing enhanced services, relationship and profitability.

Vision: To provide quality services that exceeds the expectations of our esteemed customers.

Mission statement: To build long term relationships with our customers and clients and provide exceptional customer services by providing robust services, business through innovation, Commitment, and researches advice and guidance.

Core values: We believe in treating our customers with respect, confidentiality and faith. We grow through creativity, invention and innovation. We integrate honesty, Teamwork, flexibility, Professionalism / adaptability, social responsibility, integrity and business ethics into all aspects of our business functioning.

Goals: Regional expansion in the field of human resources and industrial relations management and develop a strong base of key customers.

• Increase the assets and investments of the company to support the development of services.

 

Vipaji Inc (T) Limited 

1.1. Scope of Work

Vipaji lnc (T) Limited conducts management services, marketing of the client human resources services and consultation, Legal advisory and representation on all your labour and industrial relations issues.  The company also prepares and conducts seminar and training on labour laws and administration.

We have a growing reputation earned as a result of helping clients reach their goals by consistently delivering innovative solutions to complex management, business and labour issues which match our client’s needs. From daily advice to advising on the most complex human resources, management issues and industrial disputes, our clients rely on our advice to guide them through all of their labour needs and when face challenges.

We pride ourselves on providing cost-effective and time-efficient services and on having strong relationships with other human resources and management personnel nationally and internationally which enables us to provide a seamless service to clients in global environments. We support our clients in managing and expanding their operations wherever they may be.

Moreover, the company has a vast experience in conflict management, Background checks, preparation of HR Policy and procedures, HR system assessment.   Effective handling of issues. Conflict management Background checks.

 

       Vipaji Inc (T) Limited 

 HR Policy and procedures HR system assessment. Effective handling of grievances and disciplinary procedures. Performance management.      

Vipaji Inc T Limited has an expertise in conducting seminars and training on labour laws, human resource management, supervisory and strategic management as a tailor made courses upon request by the client or from the researches which has been conducted more offenly.   The company will also provide Recruitment services to its clients and organizational restructuring.

1.2. Financial Considerations: The Company expects to reach the desired profits in the first year and does not anticipate serious cash flow problems. We believe that the average profitability per month for the first 3 years will be sufficient. However, we have current borrowing from the Bank to enable the company to conduct its business and research timely.

2. Technical

Company capacity for the project in terms of qualification and certifications:-

2.1. Projects & Project Finance

Vipaji Inc (T) Limited has experience in structuring, documenting and negotiating international and national projects on management and labour issues.

 

Vipaji Inc (T) Limited 

We offer considerable experience, depth of resource and breadth of knowledge. We work closely with human resources and management advisers on projects to give a rounded service.

3.0.. Reference or success stories in a similar project

Vipaji Inc (T) Limited has a vast experience in the provision of services to different stakeholders such as SUNSHINE GROUP, SUNTRUST,SUNSHINE INDUSTRIAL, GRANT CARLCARE, SUNSHINE GYPSUM, CHINA HARBOUR ENGINEERING COMPANY LTD to mention a few.

4.0. THE SERVICES PROVIDED

Vipaji Inc (T) Limited has identified itself to be the expert of human resources management and industrial relations in the country. It has however, offering the following services to our clients such as

4.1.    INDUSTRIAL RELATIONS

Industrial relations have become one of the most delicate and complex issues in most working places today. If it has not been taken into consideration, it may lead and organization in to loss and bad reputation.  The vipaji Inc (T) Limited has a capacity to assist organization in the following:-

  • Grievance handling of individuals and organization
  • To conduct and advice on disciplinary matters which are labour related.
  • To advice on how best organization can work with trade unions according to the labour laws and to have effective the field branch.

Vipaji Inc (T) Limited

 

  • To negotiations on behalf of the organization and advice on the best way to conduct collective bargaining sessions.
  • To help the organization in preventing labour disputes, make and use labour policy, legislation rules and regulations for the benefit of the organization, stakeholders and the employees.

Vipaji Inc (T) Limited has specialists on Employment and Labour, who assist the organization on both contentious and non-contentious labour matters. It has successfully assists a number of public and private corporate employers involved in potentially expensive litigation brought by both employers and employees.

Through advisory opinions, the Firm has also advised a number of companies in adopting pro-active approaches to a wide spectrum of industrial relations problems. The company is also available to assist in drawing up employment contracts in line with Tanzanian labour laws, preparation of employment manuals, institution of disciplinary measures, termination of contracts of employment, redundancies/retrenchments, work permits for foreign employees, etc.

4.2. RETRENCHMENT MANAGEMENT

Vipaji lnc (T) Limited can provide a consultancy service on retrenchment, redundancy, downsizing or lay-off to companies.

 Throughout this Good Practice Note on retrenchment, we use the term “retrenchment,” which can cover a wide range of termination that do not essentially relate to the conduct or capability of the workers to a new markets or the desire to improve performance or productivity, of a companies by  review and adjust their business plans and processes.

These mostly done at the closure of a plant, factory, mine, or other workplace, with the total or near-total loss of jobs, job losses arising from a reduction in staffing requirements due to efficiency gains or falling demand for the company's products or services job losses arising from a downsizing in operations or restructuring of the workforce following, for example, privatization.

Retrenchment is done to a good outcome lies in developing and implementing a retrenchment procedure that achieves the commercial aims of the process while minimizing the impact of job losses on workers and communities. A procedure, often encapsulated in a retrenchment plan, should be founded on widespread consultation (particularly with workers and their representatives) and should seek to ensure that the selection of workers for dismissal is based on principles that are fair and transparent and do not discriminate against particular groups.  

Vipaji Inc (T) Limited

4.3. GRIEVANCES HANDLING AND DISCIPLINARY ACTION MANAGEMENT

Vipaji lnc (T) Limited provides consultancy to the companies/firms who are smaller or and larger on how best they can handle grievances of their employees, management and work. The consultancy on the part of the employee is focusing on addressing frustration, demotivation, aloofness and low productivity mean while on the management is based on Labour unrest, Absenteeism, Indiscipline High labour turnover, High labour turnover.

At Work, we provide services on how to deals with Low productivity, High wastages and Increased costs. The consultancy will focus on solving the problems when they are really small rather than letting them grow to become insolvable. It will also improve the overall work conditions, develop a happy work force, keep the concentration on productivity and tackle human problems such as absenteeism, demotivation.

4.3.1. Discipline and grievance issues

Vipaji lnc (T) Limited advice on the good procedures to follow while dealing with disciplinary and grievance issues consistently and fairly, with a view to minimizing them before they become uncontrollable. Fair and transparent procedures are also vital to help you avoid potential accusations of unfair dismissal.

Vipaji Inc (T) Limited

 

 It is prudent to have the procedures that follow the Code of Practice, and to make sure that they are adhered to. 

Our Consultancy services focusing on:-

  • Establishing the principles setting rules on handling disciplinary issues.
  • Preparing the Code of Practice on Disciplinary and grievance handling procedures
  • Build on the motto that the disciplinary hearing has to be going for improvement

4.4 EMPLOYEE ENGAGEMENT AND PERFORMANCE MANAGEMENT.

The solid foundation of the Vipaji Inc (T) Limited will assist the organization in choosing the best way to reward and motivate employees through a robust performance management programs.

It will take time to study the organization and through its expertise will build the human resources a best practice which fits your business’ size and culture and is flexible enough to facilitate growth and development.

The company provide training program on employee benefits and recognition as well as on leadership building on collaboration with the existing business human resources and a knowledgeable human resources solution.

The company will also facilitate development of the organization strategic plan to their full potential to enable the employees feel valued to reduce employee turnover, absenteeism and health care costs so that the returns on the most critical investment, workforce can focus on driving business and obtain results.

Vipaji lnc (T) Limited owners and managers agree that business success depends on quality and motivated employees. Its workforce is a business’ most unique and important asset, so it must be carefully cultivated and managed. Employees alone truly have the power to drive business results. That’s why keeping the workforce engaged and motivated, as well as retaining top employees positively affects a business bottom line and management.

4.5 STRATEGIC HUMAN RESOURCE MANAGEMENT

We provide an approach to managing human resources, strategic human resource management supports long-term business goals and outcomes with a strategic framework.   Our focus is on a longer-term resourcing issue within the context of an organization’s goals and the evolving nature of work, and informs other HR strategies, such as reward or performance and determining how they can be integrated into the overall business strategy.

Vipaji Inc (T) Limited

 

4.6 RECRUITMENT

The company provides a recruitment service by ensuring that the organization get  the potential and committed employees by using effective, recruitment, procedures, approaches and skills which are globally acceptable and used by doing the following;

  • Provide career guidance and counseling
  • Provide labour market information to job seekers, employers, training providers and the general public.
  • Facilitate placement services by connecting job seekers with employers within and outside the country.
  • Conduct a standardized recruitment and selection procedure

Through;

  • Determining vacancy
  • Internal recruitment
  • Recruitment advertising
  • Online recruitment
  • Employer branding
  • Control and evaluation
  • Short listing

Vipaji Inc (T) Limited

 

Vipaji lnc (T) Limited provides a recruitment service on behalf of any organization.  Staff recruitment depends on the nature and type of the company. It also depend on the methods the company want to use to obtain its applicants for employment through job advertisement, evaluating of applicants, interviewing, and selection of the best candidate.

However, most large and some small employers have a formal process they usually follow in recruiting and hiring new employees. A highly professional staff at Vipaji lnc (T) Limited has performed a lot of these duties in recruitment.

Also we Provide career guidance and counseling to new and existing employee of the company.  Meanwhile we have our new product on Provide labour market information to job seekers employers, training providers and the general public.

We Facilitate placement services by connecting job seekers with employers within and outside the country.

4.7 PROVIDES/CONDUCT NEGOTIATIONS

The negotiation process to date is challenging, complex and exciting and requires a mixture of knowledge, skill, experience and intuition. Each negotiation is unique and there is no single technique for improving your company success.

Vipaji Inc (T) Limited

 

The following styles are more practical and used by our company:-

  • Distributive style
  • Mixed Motive style
  • Integrative style

The company has full and potential skilled persons/expertise to create win-win situation by:

  • Trust building
  • Capitalizing on risk
  • Building influence
  • Managing emotions
  • Managing impasses
  • Conducting negotiations as chief negotiators(neutral and impartial)

We provide a framework for conducting “win-win” negotiations through hands-on exercises and provide an opportunity to practice skills using real life case studies. Our clients will be expected to learn negotiation tactics to improve their skills in the areas of effective communication, building long-term, strategic relationships; maximizing the value available in every deal and dealing with difficult behaviors.

4.8 PROJECT MANAGEMENT (MONITORING AND EVALUATION)

While it is important to monitor the schedule of the project and maintain focus on the outcome, it is equally vital that you keep track of the costs your project is incurring failure of which will result in to project mismanagement.

It is effective to monitoring throughout the lifecycle of projectits viability as it enables you to give the sponsor a true picture of progress whenever you are asked forit; it reduces risk by ensuring decisions to modify or cancel the project are taken early; it identifies areas of inefficiency; and it provides valuable information for planning future projects.

Keeping track of your project cost is also important as it could help in identifying theft or fraud the project might encounter. The project finances have to be monitored controlled to avoid unnecessary costs. 

We conduct independent evaluations and assessments of national and regional projects, programmes, development initiatives and communication campaigns and products. Using quantitative and qualitative research methods is at the core of our work. We strive to add value to public and private sector partners, donors and development solutions to enhance programme performance.

Vipaji Inc (T) Limited

 

 We have evaluated donor-funded projects of all sizes, from small community initiatives to as large as $15 million USD multi-year programmes.

4.9 LEGAL ADVISORY AND REPRESENTATION IN LABOUR RELATIONS ISSUES

We are proud of showcasing ourselves as the best advisor on  a wide range of contentious, non-contentious and advisory matters relating to Employment contracts, retrenchment, restructuring, disciplinary procedures, termination of employment, employment standards, organizational rights, collective bargaining Agreements (CBA), training on labour laws, social security, work man compensation, work permits application for expatriates and other immigration issues, representation in Commission for Mediation and Arbitration (CMA), High Court Labour Division and Court of Appeal of Tanzania.

The firm also has on board consultant certified system auditor to assist on disciplinary investigation of systems related disciplinary offences when the need arises. Our team uses its specialized expertise to provide an integrated approach to the full range of employment and labour relation legal issues.

Through our consultancy services, client counselling and training programmes for managerial and supervisory personnel on employment law issues, our counsel focus on anticipating and preventing labour relations problems, and assisting clients in resolving the problems before they result in litigation and defend them before CMA , Labour Court and Court of Appeal if the dispute result into litigation.

In the increasingly complex field of Labour laws, our focus is on the employers’ right to manage work places effectively while observing the employees’ right to favorable working environment. In order to maximize our efficiency in serving our clients we have on board other four long experienced consultants in legal and Human Resources issues and in some assignments we use to work in collaboration with other Law chambers. All this is to make sure that we meet the needs of our clients beyond their expectations.

We have unquestionable and extensive experience in employment and labour relations and Immigration laws. Our workforce knows the labour market and realities well.

Vipaji Inc (T) Limited

 

DEVELOPING OF EMPLOYEES`S HAND BOOKS/STAFF REGULATIONS/HUMAN RESOURCES POLICIES.

For years now the company has been assisting many organizations to develop Plans to Equal opportunity and Elimination of Discrimination, HIV and AIDS policies and Social Security policies for both employees and employers and be in line with Tanzanian Labour Laws.

Moreover, the Vipaji Inc (T) Limited is developing employees hand books for several organizations to fulfill the driven demands of human resources management.   

All these have been very successful and that the work morale and productivity to the organization which has received our services have risen and shows the best results.

We would like to welcome all the companies be it small or large to appreciate the services we are offering. To us all clients have equal status and they deserve equal treatment. We are not in the process of doing but we are making it happening.

Thanks for reading our profile.

 

A warm welcome to Vipaji Inc (T) Limited.

 

Vipaji Inc (T) Limited